(a) If you have a physical condition that makes it difficult to climb stairs, please be aware that all of our units have bedrooms on the second floor.
(b) In the extremely unlikely event that your unit should be rendered uninhabitable or unavailable (fire or other event beyond our control), our liability is limited to a refund of the pro-rated rent for time unused. If there are any problems in your unit upon arrival or during your stay, call (919) 636-2169 so that we can take corrective action. There are instructions to reach us 24 hours/day if the situation is urgent.
(c) Our satellite TV service is very reliable, but can rarely be disrupted due to adverse weather conditions or other circumstances. DVD players are usually available for a small charge upon request.
(d) Any unit for which we determine that our non-smoking policy has been disregarded will be charged $250. You may smoke in front or on the outside brick patio behind the living room. Please close the door behind you so that smoke doesn't drift inside, and make sure you do not accidentally lock yourself out. Please do NOT smoke on the deck behind the master bedroom.
(e) In order to keep our rates low, please keep all doors and windows closed when the air conditioning or heat is in use. Failure to comply will result in an extra utility charge at management discretion. (If you smoke outside, do not smoke on the upstairs deck. Please make sure door is closed behind you and make sure that you don't lock yourself out.) Additional charges made at management discretion for units left excessively dirty and/or damaged, failure to return keys, or other policy violations.
(f) We are not responsible for personal belongings or vehicles. Chapel Hill is a small college town with infrequent crime. Some of our front doors are equipped with double-sided deadbolt locks in addition to your door handle lock. This means that if you choose to lock the deadbolt from the inside, you would need a key to exit. We therefore advise leaving a key in the deadbolt at night so that in the unlikely event of an emergency, you can exit without needing to look for your keys.
(g) Bunk beds (if in the unit) may be used at your own risk. Do not run the ceiling fan if top bunk is used.
(h) It is our goal to provide you with comfortable, clean, and pleasant lodging for your time in Chapel Hill. In the unlikely event that you experience any problems, either upon arrival or during your stay, you must contact us in order to give us a chance to make it right. This is particularly true if you feel a refund is in order. No refunds can be granted if requested after your departure.
(i) THIS IS A VACATION RENTAL AGREEMENT UNDER THE NORTH CAROLINA VACATION RENTAL ACT. THE RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS AGREEMENT ARE DEFINED BY LAW AND INCLUDE UNIQUE PROVISIONS PERMITTING THE DISBURSEMENT OF RENT PRIOR TO TENANCY AND EXPEDITED EVICTION OF TENANTS. YOUR PAYMENT OF MONEY OR TAKING POSSESSION OF THE PROPERTY IS EVIDENCE OF YOUR ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PROPERTY FOR A VACATION RENTAL.
(j) Maintenance: In the unlikely event that your apartment needs to be entered for electrical, plumbing, internet, satellite TV, or other maintenance issues requiring prompt attention, we will give you as much notice as possible, but if you are not home when we arrive, one of our staff will remain with the repairman while he is working to ensure the safety of your personal property.
(k) Cancellation policy: Please note that we are not a motel. We reserve an apartment specifically for you. If your travel plans are unsure, we advise waiting to make a reservation until your travel plans are confirmed. We understand that events may occur that could prohibit you from keeping your reservation, such as weather or illness. However, unlike hotels that maintain hundreds of rooms, ours is a very small establishment and short-notice cancellations often result in a vacant unit. We have made a commitment to you and often turn away other reservations when units have been reserved. With this in mind, we ask all guests to adhere to the cancellation policy below. To avoid any loss if you are unable to keep your reservation, you can have peace of mind by purchasing inexpensive travel insurance at www.travelguard.com, but of course this is optional. The most frequent use of this is to provide alternate accomodations for flight delays due to weather, which the airlines will not compensate for.
For May graduation, please click here. For major sporting events (usually home football weekends), click here. The same policies apply if you rent more than 1 apartment. Otherwise:
If your reservation is for less than 14 nights
a) If you cancel more than 14 days prior to your arrival date, there is a $25 processing fee.
b) If you cancel with 7-14 days prior to your arrival date, you will be charged for the length of your stay, but not to exceed 7 nights. Half of this charge may be used as a credit towards a future stay within 1 year (stay must have a duration at least as long as your canceled reservation).
c) If you cancel with less than 7 days notice prior to your arrival date, you will be charged for the length of your stay, but not to exceed 7 nights.
If your reservation is for 14 nights or longer
a) if you cancel more than 14 days prior to your arrival date, you will be charged for 1 week.
b) If you cancel 14 days or less prior to your arrival date, you will be charged for 2 weeks.
If you shorten the length of your reservation, you are responsible for the cost of the extra days you cancelled, but not to exceed the cost of the overall cancellation fee described above.
